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Accounts Payable Specialist - Global HQ, Eureka MO, USA

Position Description

Performs a variety of routine and non-routine accounting functions in accordance with standard procedures as part of accounts payable.

Duties & Responsibilities

  • Coordinate accounts payable activities.
  • Receive and verify invoices and purchase orders for goods and services.
  • Process weekly and as needed payments via ACH and/or checks.
  • Work with company personnel and vendors regarding the various aspects of accounts payable.
  • Verify that transactions comply with financial policies and procedures.
  • Obtain approvals for departmental expenses.
  • Maintain electronic indexing system for purchase orders and invoices (paid and open).
  • Process high volume of invoices on a regular basis.
  • Reconcile RNI (Received, Not Invoiced) and Unvouchered reports.
  • Determine correct GL coding for invoices.
  • Mail out weekly payables checks to vendors.
  • Research and resolve accounts payable problems.
  • Respond to all vendor inquires.
  • Reconcile vendor statements, research and correct discrepancies.
  • Reconcile monthly credit card statements.
  • Utilize system reports to analyze and document accounts payable activities.
  • Expense report processing.
  • Assist with month-end closing.
  • Provide support documentation for audits.
  • 1099 maintenance.
  • Manage waste responsibly (utilize proper containers, participate in the recycling programs)
  • Promote energy conservation
  • Other duties as assigned to meet departmental and Company objectives.

Knowledge /Skills /Abilities

  • Language Skills – Ability to write routine reports and correspondence. Ability to communicate effectively.
  • Mathematical Skills – Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra and geometry.
  • Reasoning Ability – Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Analytical skills required to resolve problems.
  • Must work well with minimal supervision.
  • High degree of organization
  • Ability to multitask and prioritize
  • Computer experience
  • Microsoft Office proficient
  • Epicor ERP and DocStar experience a plus

COMPETENCIES 

To perform the job successfully, an individual should demonstrate the following competencies:

  • Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.
  • Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Education / Experience

  • 2-5 years accounts payable or related accounting work.

Physical Requirements

  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, or crouch.
  • The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, and the ability to adjust focus.
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All positions require the successful completion of a post-offer background check and drug screen.
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